Finance Procedures - Document 1

For Day Care Instructors

Procedure With Regard To Service Users Finances And Savings

Hayfield can only assume responsibility in relation to service user finances and savings, as set down in the

“Procedure On Service User Finances - Admission Meeting”, (Document 2).

Should any service user, who is not covered by the procedure at Admission Meeting, request that funds be retained for them, then immediate reference should be made to the Day Care Manager and the form “Procedure On Service User Finances - Existing Service Users” (Document 3) should be completed and signed by the Service User, the Day Care Instructor and the Day Care Manager.

The service user’s bank / savings book will be held by the Day Care Manager in a safe.

The total cash funds retained under the control of the Day Care Instructor should not exceed £50.00 per service user.

Each Day Care Instructor who is responsible for service users’ funds will operate a cash book for recording all transactions.

Each service user will have a section in the cash book, in which all their financial transactions will be recorded.

Service users will be required to sign the cash book against all deposits or withdrawals.

If a service user’s cash balance exceeds the £50.00 limit, then the service user’s bank / savings book should be requested from the Day Care Manager, and an appropriate deposit made into their account as soon as is practical.

Each month the Day Care Manager will examine the cash book and ensure that the funds held by the Day Care Instructor are in accord with the accounts. The Manager will sign the cash book after each examination, as confirmation that each service user’s finances are in order.