Hayfield Ltd Charity No. SC00436
 

Supervision Policy - Day Care

Hayfield believe that supervision is essential on a regular basis for the support, development and well-being of all staff.

All Full and Part-time staff on the permanent pay roll will be given supervision.

Supervision will be given to Relief Staff as often as is feasible and if requested or required.

Supervisions will be delivered by the Director, Manager and Depute Manager.

Supervision will be 4 weekly where possible, unless either party has annual leave or is on sick leave.  There is an expectation that there will be 8-10 recorded supervision sessions in any 12 month period.

Supervisions will be given as follows...

Domestic staff will be supervised 6 weekly, but can request more regular meetings if required. 

In the absence of a supervisor, supervision will be undertaken by the senior line manager.

Suggested Format

• Supervision for permanent staff should last 1 hour – 1 hour 15 minutes.

• Supervision for relief staff should last half to three quarters of an hour.

• Supervision must include as the main point, discussion about the person himself/herself.  This may include their concerns, frustrations, emotional well-being concerning the work, but also private and personal issues (if desired to be discussed by staff member).

• Thereafter, the supervisee will present an agenda.

• The supervisor must address and record issues of poor working practice, specific areas to be improved and training needs.

• The supervision should be recorded on the relevant form, signed and agreed and returned to the appropriate line manager for filing in Personnel Files. 

• The supervision will be confidential to supervisor and supervisee, although any senior line manager may read if necessary.

• Points to action must be recorded and followed up within a reasonable timescale.

• Points not addressed, followed up or actioned will be recorded at subsequent supervision sessions.

• Repeated non-action of points will result in an additional meeting with the Depute or Manager.

• In exceptional circumstances the Director may be involved.

Supervision is important !  Both parties are responsible for ensuring sessions occur regularly, are in-depth, fully recorded and signed as an accurate record.

April 2006