Job Description - Clerical Assistant / Typist

To provide clerical and administrative support to all staff in day care.

Duties and Responsibilities

• Reception and telephone duties.

• Processing and distribution of incoming/outgoing mail.

• Typing and distribution of letters, reviews, reports, rotas, minutes, staff memos etc.

• Maintaining manual and computer based filing, databases and recording systems.

• General filing, photocopying and faxing.

• General cash duties - distribution and recording of petty cash income and expenditure, service user DSS personal allowances and incentive cash.

• Distribution and replenishment of stationery supplies.

• Taking minutes of meetings/reviews.

• Contacting, arranging appointments etc. with outside agencies and maintaining diaries.

• Other duties appropriate to job, as required, by Managers and Director.

Additional Requirements

• Co-operate with the introduction of new procedures and/or new equipment/technology.

• Be conversant with and operate at all times within the current Health and Safety at Work legislation.

• Any other duties appropriate to the post and in line with the needs of the Department.

December, 2007